I’m the founder of a startup that built an AI-powered tool to analyze and optimize business finances, with a special focus on small and medium-sized enterprises (SMEs). After months of development and testing, I’m pumped to share our solution with you and get your feedback. Here’s what we do, how it works, and the results we’ve seen.

The Problem We Solve

Managing a company’s finances, especially for an SME, is often a nightmare: forgotten subscriptions, poorly negotiated supplier contracts, invoices with errors… We’ve all been there. Our tool uses AI to automate expense analysis, spot issues, and suggest practical ways to cut costs—without you having to spend hours on it.

How It Works (A Bit of Tech Talk)

We built our tool on a multi-agent architecture using the CREWAI framework. Here are the main AI agents we’ve got running:

• Expense Analyst: Digs through your invoices and categorizes your spending.
• Compliance Auditor: Checks for errors, fraud, or compliance hiccups.
• Financial Reporter: Generates clear reports with actionable recommendations.
• Supplier Negotiator: Hunts down cheaper supplier options using the Serper API and offers negotiation strategies.

To hook up your company’s data, we use NEEDLE, a RAG (Retrieval-Augmented Generation) system that lets our agents tap into your info in real time. Everything’s locked down in an SQLite database with end-to-end encryption.

Real Results

We tested the tool with 10 companies, and here’s what we found:

• Average cost reduction of 12% in three months.
• Fraud detection: For example, we flagged 5 shady invoices at one company, saving them €3,000.
• Supplier optimization: For an SME, we found an energy supplier 20% cheaper, saving them €8,000 a year.

A real-world case: A consulting firm with 50 employees ran our tool on their SaaS subscriptions. Outcome? They ditched 3 unused subscriptions, renegotiated 2 contracts, and saved 15% on their annual expenses.

Challenges We Tackled

No sugarcoating here—it wasn’t a walk in the park. The biggest hurdle? Data security. We’re handling sensitive stuff, so we went all in:

• End-to-end encryption for everything we process.
• GDPR compliance with strict rules.
• Role-based access controls to limit who sees what.

Another tough one was integrating with existing systems. We’ve already got connectors for QuickBooks, Xero, and SAP, and we’re working on more.

Why It’s Different

Sure, there are tools like Expensify or Ramp out there, but our multi-agent approach digs deeper. We deliver super-detailed analysis and precise recommendations. And our knack for finding cheaper suppliers in real time? That’s a game-changer for quick savings.I’m the founder of a startup that built an AI-powered tool to analyze and optimize business finances, with a special focus on small and medium-sized enterprises (SMEs). After months of development and testing, I’m pumped to share our solution with you and get your feedback. Here’s what we do, how it works, and the results we’ve seen.

Ask me your technical questions, share your ideas or critiques we’re here to get better!

Thanks you for reading this.